Hawaiʻi Island Seller Guide · Part 5 of 10
05
Gather your documents
Buyers, lenders, appraisers, and inspectors will ask for a lot of paper. Gathering it now, while you have time, keeps the sale moving when it matters. Work through the checklist and mark each record as you go.
Security note
Keep sensitive account numbers and personal IDs out of this workbook. When the time comes, share those through escrow’s secure channel, never in the workbook, in email, or in text. We will coordinate that when we get there.
| Record | Have | Locate | Sent |
|---|---|---|---|
| Deed / title / trust-entity | |||
| Mortgage and lien | |||
| Survey / staking / boundary | |||
| Permits / plans / final approvals | |||
| Receipts and warranties | |||
| Solar-PV / battery contracts | |||
| Insurance declarations and claims | |||
| HOA / AOAO documents | |||
| Wastewater records | |||
| Termite / pest records | |||
| Leases / STVR records | |||
| Easements / unusual rights | |||
| Appliance manuals |
Have means you already have the record. Locate means you need to find it or request it. Sent means it has been shared with the right party. If a record does not exist, leave it unchecked and note that in Part 3 so we can address it.
Before You Move On
You should now know which records you have on hand, which still need to be found or requested, and which have been sent on. The unchecked boxes are your next steps.